Job Title: HR Analyst Job Purpose To provide consistent HR administrative and advisory work practices across the UK from Hire to Retire. Using the Workday system and associated end to end processes. Consider regular review of systems/processes/procedures for maximum efficiency and attainment of service levels. Share knowledge/information to achieve best practice and resolve administrative issues quickly and effectively. Main Responsibilities HR 020 Recruiting and Selection Preparation and issuing of Offer letter and Terms and conditions contracts Preparation and issuing of associated contracts document packs Reviewing referral payments sheet prepared by TA and ensuring successful probationary periods followed by payments of referral bonus New Hire On-boarding Document management and record keeping as per Company requirements Due diligence checks to be completed UK Border Agency compliance with Right to work in the UK visa documentation Manage new hire initial contact email Manage Probationary periods ensuring appropriate documents gathered from the manager Learning and Development Manage the tuition re-imbursement process for any impacting employees , supporting the manager with appropriate guidance on policy Employee Data Management Support employees and managers with maintaining their employee data accurately in Workday Gather any relevant documentation to support any changes e.g. marriage certificates Ensure compliance with the UK borders agency guidance Total Rewards Complete ad-hoc compensation changes through Workday following receipt of a TDC form from the HRBP Complete annual compensation process, providing support to managers and HRBP as appropriate Ensure all One Time payments are effectively managed through Workday each month Ensure all allowances are effectively managed through Workday or directly with payroll as appropriate Ensure Compliance with Sarbanes Oxley and Company requirements Provide compensation data, as required Business Structure Management Maintain Organisational structure within Workday through effective Position management Ensure all employees have appropriate “Organisations” assigned to them in Workday, including their HR support roles and pay groups Employee Relations Respond to all internal and external inquiries. Using call logging system to document Support the management team as required with ER cases, e.g. note-taking Provide 1st level Line Manager policy + process guidance Provide manager support for Flexible working requests Separation Manage the separation process through Workday for both voluntary and involuntary separations Preparation and issuing of termination letter and other related documentation Perform Exit Questionnaires and trend analysis for all leavers Provide Outplacement services advice where necessary Total Rewards (Benefits) Provide support to employees during life events ensuring any “HR discretionary” life events are triggered through Aon Hewitt. Otherwise Direct all calls to Aon Hewitt service centre Provide support to employees and manager with Holiday management Liaise with sector fleet teams to ensure appropriate Car benefits for employees Absence & Disability Management Provide support to employees and manager with Time off requests Provide support to employees and managers with leave of absence requests. Ensuring the full end to end process is completed for the appropriate leaves of absence, and that employees are provided with appropriate guidance on their salary and benefits impact. Manage the sick leave process, ensuring appropriate documentation is gathered. Provide employees and managers with guidance and advise on Occupational health support and restricted duty process. Provide employees and managers with guidance and advise on the attendance management process and income protection Staffing events Manage all staffing events, job changes, promotions, demotions, lateral transfers Document management and record keeping as per Company requirements Manage the positions to enable recruitment to proceed with the Taleo integration, creating open positions and requisitions Contract and Policy Management Provide employee and manager guidance on all HR policies and systems. Including in person or via communicator coaching on Workday Complete Personnel file management, annual archiving, annual SOX testing HR Project work: - Ad-hoc projects Background information and Main Activities The HR services group is a Centre of Excellence for the UK Johnson and Johnson businesses. It provides timely and open advice to employees and managers on all aspects of HR policies and processes. Excellent transactional process delivery and an engaging Business focused and efficient employee support service. The HR Analyst’s role within the department is to provide consistently accurate, reliable and compliant advisory, administrative and systems support. Knowledge / Experience / Skills required Essential - Preferably educated to ‘A’ level or equivalent - Excellent communication skills - Passionate about doing a good job, willing to challenge themselves do more than they may think possible. - Think “Employee experience” each and every day - Willing to take the initiative and not wait or assume someone else will do ‘it’ - Work with a sense of urgency without compromising quality or attention to detail - Used to working with sensitive personal data and the compliance measures around data privacy - A team player, who is also an independent thinker with the ability to positively influence and gain commitment from team members - Ability to manage complexity and be highly organised when working under pressure - Understand that filing is an essential task, even if it’s not the most fun - Good sense of humour - Computer software package skills (Excel, Word, PowerPoint, Outlook, Workday). - Full & clean driving licence Preferred - Certificate in Personnel Practice considered an advantage - Previous experience of working in an HR (or similar) environment Assignment and Planning of Work This position exists to provide efficient and reliable HR Services to diverse business groups, including the HR function. The job holder will be expected to: - Plan and prioritise their own workload, using initiative in the absence of management guidance - Achieve goals and objectives within agreed timelines - Work as a Team to ensure optimal efficiency of service, alerting management if assistance required - Take fully accountability for all actions